No. You get to review
job openings and apply as you would for any other job. The application process
will give you an opportunity to develop your resume, which you will include
with your application, along with a cover letter. The employer is also likely to
ask you to attend an in person interview. The employer chooses how
students apply and the employer does the hiring through the referral process.
generally work-study earnings are taxable, just like regular work earnings.
Please refer to your payroll department with specific questions about how your
income is taxed. . Note that off-campus employers are obligated to deduct
FICA taxes. You will be required to complete a W-4 Employee Withholding
Allowance Certificate when you start working, which will determine how much
income tax is withheld from your work-study earnings.
Yes, generally work-study earnings are
taxable, just like regular work earnings. Please refer to your payroll
department with specific questions about how your income is taxed. Note
that off-campus employers are obligated to deduct FICA taxes. You will be
required to complete a W-4 Employee Withholding Allowance Certificate when you
start working, which will determine how much income tax is withheld from your
DREAM Act students who have completed a California DREAM Act application on-time, and who have been approved for Deferred Action for Childhood Arrivals (DACA) are eligible for University Work Study. If you have not been awarded University Work Study on your FAN, please go to our website under forms and publications and use the Work Study revision form to request it.
Any campus employer can be a work-study employer. And we
work with off-campus employers who set-up a contracts with us.
Yes, graduate students can apply for a $2,000 federal work study award by completing the Work Study revision form. If you are applying for the Graduate Work Study Program please visit the UCLA Graduate website for the application.
you cannot keep working at your Work-Study job if you are not enrolled. If you
withdraw, are dismissed, or graduate, your Work-Study position ends on the last
day of your enrollment. If your employer wants to keep you working and pay you
100% of your earnings without the work-study subsidy, they can do so, but it is
no longer work-study employment. You must notify your employer of your change
you may only have “one” Work-study job. You may have two jobs on campus but
only one can be work study position. For campus positions the university
usually limits students to a maximum of 20 hours per week (adding up all your
campus jobs) check with the hiring department's payroll administrator if you
need further information.
if you plan on converting loans to work-study, leave that amount as
"Offered" and not as "Accepted." You can accept a lesser
amount and hold the difference in reserve to convert to work-study. Please contact the Financial Aid and Scholarships office to have your work-study converted to a loan.
Work-study jobs give you a way help pay for
college and graduate with less debt. They also help you develop your resume,
network with employers, obtain major/career-related work, and assist you in
becoming a savvy, aggressive job hunter. You might want to think about what
your education and career plans are and try to find a job that matches up with
or complements those ambitions.
will need to sign up for direct deposit with your hiring department. You will
receive your pay check via direct deposit on a bi-weekly basis.. Please check
the UCLA bi-weekly payroll calendar for pay days.
W-2 forms are usually provided to you by your employer at
the end of January. If working off-campus and being paid directly by your
employer, your employer provides the W-2 form to you.
We recommend that students work no more than 20 hours a
For example, if you have $2,000 in work-study for the
academic year and you find a $13/hour job, figure on three months of
solid work for the fall: October, November and December to earn $1000.
That's $335 per month ($1,000/3), which equals $84/week, which equals
12.8 hours per week of work ($84/$13 A national study showed that students
who work 10-15 hours per week have a higher graduation rate than the overall
student body. However, the graduation rate begins to decline as the number of
hours worked increases above 15 and students who try to work more than 20 hours
per week and go to school full-time have the highest dropout rate.
minimum state wage, to upwards of more than $20/hour. The hourly wage is
typically tied to the level of responsibility or skills the position requires.
Graduate student positions tend to have the highest wage levels.. Employers set
the hourly rate
only receive work-study funds if you work employed in a work-study position.
Therefore, if you do not work there will not be anything you need to repay.
Yes. If your earnings have reached your award amount
offered, you may file a petition for review to increase your award amount. Approval
of such a request is not guaranteed and will depend on the availability of
funding, please visit www.financialaid.ucla.edu and complete the Work Study Award Request Form.
Yes, Work-study jobs are available for students during the
summer. You must meet the financial aid requirements as required for the
academic year. The work study funds earned during the summer are specifically
designed to meet your expenses during the award year. Save summer earnings to
pay your expenses once the academic year begins.
No, you are not required to work. You may have the option
of converting your work-study to loans. If you decide not use work-study or
don’t earn it, be sure not to include it as a resource in your personal budget.
You cannot earn work-study or be referred to a work-study
job until your file is complete. You can view both the "Messages" and
"Required Documents" sections in MyUCLA to find out what you need to
do to complete your file.
you can leave a job if you wish to. If you do decide to leave a position you
should do so professionally, giving two weeks notice and fulfill your job
duties until your last day on the job. If you have extenuating circumstances
for needing to leave a job with less than two weeks notice you should inform
your employer as to the circumstances.
employers are not obligated to keep you employed if you are not performing your
job duties to the standard they expect of you.
grade level determines the total amount of work-study funds allotted to you.
Upper classman generally receive a slightly higher maximum award. The award is
the total amount you can earn in a work study position (it takes into account
both the work-study share and the employer's share, anything earned over your
award amount is 100% owed to you by the employer). Your financial aid offer
splits it into three quarters but, you can earn any or all of that amount at
any point during the academic year or summer providing that you are an enrolled
student; (check work study calendar for dates for summer and academic year)
work-study program year is over. Any work-study award amount left unearned is
gone. It does not carry over into your financial aid for the next program year.
Contact the Human Resources administrator for the
department or campus organization that hired you. If unsure, ask your
supervisor. Note: Payroll does not go
through the Work-Study Office; students are paid directly by their
Sudens who receive a work sudy award on heir
Financial Aid Noificaion (FAN) financial are eligible o apply for work-sudy
jobs. Sudens mus:
can decrease because financial aid in another area increased, e.g. an outside scholarship
check arrived. Your financial aid package is a zero-sum game; you cannot
receive more financial aid than you are eligible for. Your work-study might
also have decreased because you requested that it be converted to a loan. Other
common reasons for decreases are withdrawal, were dismissal, or graduation
(students who are not enrolled cannot continue in their work-study position).
Students who are on academic probation may have their work-study eliminated.
Only if you allow it to. It takes time management to be a
good student and work part time but it can be done. Working part time during
the academic year or in the summer can reduce or eliminate the need to borrow
in student loans.
encourage you to apply for jobs related to your major or career. If you are a
freshman you should bear in mind that you could be competing with upperclassmen
and grad students, so it may be harder to find a position closely related to
your major or intended career. It is not impossible to do so, but you may need
to consider other job areas as a way to start building your resume
what works well with your schedule and pays well. You can also think in terms
of networking. If you want to work in a particular major-related area, but don't
have the required course work yet, see if you can get a job in that department.
If you do a great job and make contacts, you may be able to use those contacts
to further your education and career plans in the future. Networking is