SATISFACTORY ACADEMIC PROGRESS (SAP)
Satisfactory Academic Progress (SAP) for financial aid purposes measures a student’s progress relative to their length of enrollment. UCLA Financial Aid and Scholarships has revised the Standards for Satisfactory Academic Progress in accordance with new federal regulations. UCLA Standards for Satisfactory Academic Progress measures a student’s progress toward degree completion using both qualitative (GPA) and quantitative (units completed compared to units attempted) methods. To be eligible for financial aid at UCLA, students must meet or exceed these standards. The standards apply to all college coursework taken, regardless of whether financial aid was received or not, including coursework transferred from another institution. Academic progress is reviewed annually after winter quarter grades are available and units attempted are measured on the census date at the end of third week of each quarter. Students who fail to meet the Standards for Satisfactory Academic Progress will have their financial aid eligibility suspended. For more information, please refer to the Guide to Satisfactory Academic Progress, under our Publications page.
QUARTERLY UNIT REQUIREMENTS
In addition to the Satisfactory Academic Progress requirements, you must also adhere to the quarterly unit requirements. UCLA Financial Aid and Scholarships checks your units on the census date at the end of the third week of classes. Enrollment below half-time on that date will result in cancellation of your aid and billing for funds received. Half-time enrollment for a graduate student is 4 units.
COMMENCEMENT OF ACADEMIC ACTIVITY
Federal student aid regulations require schools to confirm that students receiving financial aid began attendance in each of their courses by verifying some sort of academically-related activity. A determination of academic attendance or participation in an academically-related activity must be made by the institution; a student’s certification of attendance/participation is not acceptable.
Your instructor/professor will communicate with Financial Aid and Scholarships if you have NOT commenced any academic activity in their class before the start of 3rd week of each quarter. Your financial aid will be adjusted based only on enrollment in classes that you are participating in.
Academic activities include any of the following:
- Physically attending a class where there is an opportunity for direct interaction between the instructor and students;
- Submitting an academic assignment;
- Taking an exam, completing an interactive tutorial, or participating in computer-assisted instruction;
- Attending a study group that is assigned by the school;
- Participating in an online discussion about academic matters;
- Initiating contact with a faculty member to ask a question about the academic subject studied in the course.
- For distance education,
- student submission of an academic assignment,
- student submission of an exam,
- documented student participation in an interactive tutorial or computer-assisted instruction,
- a posting by the student showing the student’s participation in an online study group that is assigned by the institution,
- a posting by the student in a discussion forum showing the student’s participation in an online discussion about academic matters, and an email from the student or other documentation showing that the student-initiated contact with a faculty member to ask a question about the academic subject studied in the course.
Academic Activities do NOT include:
- Living in institutional housing,
- Participating in the school’s meal plan,
- Logging into an online class without active participation,
- Participating in academic counseling or advisement,
- Course registration
If you receive financial aid and subsequently do not enroll in the University or enroll and then withdraw, you may be required to return financial aid funds received. The calculation of Return of Title IV funds received is based on published schedules and the date you withdraw (officially or unofficially), cancel your registration or drop all your classes. Title IV funds include Federal Loans. The calculation of return of aid is based on published schedules and the date you withdraw, cancel your registration or drop all your classes. Information regarding withdrawal calculations is available in our Guide to the Return of Title IV Funds, under our publications page.