This page includes resources for units making financial aid awards to UCLA students.
Welcome UCLA professional staff members! We look forward to assisting you so that you can assist our students. On this page, you will be able to find information on processing departmental awards. Please reference the UCLA Payment Guide for Student Awards to find answers to frequently asked questions about awarding.
If you will be making awards for your department, you will need to become a member of the UCLA Strategic Scholarship Stakeholders listserv, by contacting our scholarships unit at UCLAscholarships@fas.ucla.edu. We meet several times each year to discuss UCLA policies on awarding, to provide awarding materials, emails with deadline reminders, etc. so you can help UCLA meet its goals to recruit and retain our students throughout their academic careers.
Below is a brief summary of the multiple awarding methods described in our Payment Guide, above. These are based on the award recipient’s status as a matriculated or Non-matriculated UCLA student.
Forms:
AID ID Request for New Scholarship (Revised June 2024)
Award Submission for Prospective Undergraduate Students
All UCLA recruitment award applications should be collected and reviewed in the UCLA Prospective Student Scholarship Application, if they require information beyond that collected on the UC application.
Departments should use the PAL (Provisional Aid Letter) Upload Form below to award scholarships that will be included on the PAL.
Email the form to Financial Aid and Scholarships (FAS) at UCLAscholarships@fas.ucla.edu and our office will award each student and the system will generate a revised PAL the following business day.
(Note: Blackbaud Award Management (BAM) cannot be used for Provisional Aid Letters.)
Award Submission for Matriculated Undergraduate Students
Please send your awarding requests via the upload form for Undergraduates to our Scholarships unit at UCLAscholarships@fas.ucla.edu.
All UCLA Award applications should be collected and reviewed in the UCLA Financial Aid and Scholarships Registered Student Application
This application, also known as Blackbaud Award Management (BAM), allows our students to find the maximum number of potential awards, while completing fewer external applications spread across various UCLA websites. Any external applications should be moved to BAM as soon as possible.
The Blackbaud Award Management (BAM) portal allows UCLA to collect scholarship applications, review them securely, make award offers, and/or collect post-acceptance responses and thank you notes to create donor reports.
All Undergraduate awards will be submitted within BAM, even if sent via upload form.
Each school is limited to a maximum of two administrators, which all schools currently have. Staff are required to complete training on the BAM system as well as UCLA awarding policies, before they are given access.
Note: Currently enrolled students in any UCLA program may not be administrators.
Award Submission for Matriculated Graduate and Professional Students
UCLA Go Grad is the administrative portal for the UCLA Division of Graduate Education at UCLA.
In order to have access to this service, you must have a UCLA Logon ID. You can create your UCLA Logon ID at https://accounts.iam.ucla.edu/. Accounts require a departmental authorization and Graduate Division approval. For additional information on awarding graduate and professional students, please contact the Office of Fellowships & Financial Services at askgrad@grad.ucla.edu.
Award Submission for Non-Matriculated UCLA Program Participants
Awards for Non-Matriculated UCLA Program Participants are processed by Accounts Payable or UCPath
NON-MATRICULATED UCLA PROGRAM PARTICIPANT AWARDS ARE NOT ELIGIBLE TO BE PROCESSED THROUGH BLACKBAUD AWARD MANAGEMENT (BAM) AND WILL NOT BE PROCESSED BY THE FINANCIAL AID & SCHOLARSHIPS OFFICE
Effective with the 2024-2025 awarding year, the Financial Aid and Scholarships division will no longer process payments for visiting non-matriculated students. This includes, but is not limited to Scholarships, Fellowships, Prizes, and Service awards. To pay UCLA visitors, please visit the BruinBuy Plus training information at https://purchasing.ucla.edu/bruinbuy-plus-hub. There is also a Quick Reference Guide which can be accessed at https://ucla.app.box.com/s/iuz1tb09ngrodcwd7cyaqv3ivw8nexoz.