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Financial Aid and Scholarships

Staff and Employers - Work-study

Welcome to the Work Study section. On this page, you will be able to find information on the Work Study program, including how it works, important dates and how you become an employer. Depending on the tab you select, the site will give you information regarding on campus departments or off campus nonprofit agencies. We look forward to assisting you, so that you can assist our students. Please feel free to contact us directly should you have any questions.

Due to fiscal year-end, we have recently cancelled all unused 2019-20 summer and academic year work study awards. An updated Financial Aid Notification has been generated for those affected, but no further action is required from you at this time.

Employer Logon

Please click below to login to the Work-Study Portal.

Employer Logon

On Campus

Welcome Campus Employers!

Guides and Publications

UCLA links

Off Campus

Guides, Publications and Contracts

Time Reporting System (TRS)

You are paid bi-weekly, based on the dates specified for each pay period. Your time records must be submitted on time (by the due date specified on TRS). If you are hired under ASUCLA you do not submit your time record via the TRS system. This is done automatically by ASUCLA.

General Information:

  • You can work a maximum of 20 hours per week.
  • You can only be in one work study job at a time
  • You must be paid at least minimum wage. Wage must be within reason to the position and other employees in a similar position
  • Summer work study is available if you are enrolled at least half time and submit the summer application on time.

Time Reporting System (TRS)


Program Calendar

2021-2022 Program Calendar

Premium Holiday Calendar

2020-2021 Premium Holiday Calendar

CARES Act Unemployment Benefits Information

Working Students and New Graduates Eligible for CARES Act Unemployment Benefits

When Congress passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act in March it created the Pandemic Unemployment Assistance (PUA) program. This program provides unemployment insurance (UI) benefits to full-time students who were also working prior to the pandemic. A full-time student who was working part-time is now eligible for assistance through the PUA program, which includes $600 each week in addition to UI benefits calculated by their state. The additional $600 in benefits provided through the CARES Act is for the period from late March through the end of July 2020.

Do I Qualify?

Students will qualify for benefits if they are unemployed, unable or unavailable to work due to any of the following reasons:

The student or another household member has been diagnosed or is experiencing symptoms of COVID-19;

The student is providing care for a family or household member who has been diagnosed with
COVID-19, or for a child whose school or child care center has closed due to COVID-19;

The student is unable to get to work or commence employment due to COVID-19 related:
a. travel restrictions,
b. business shutdown due to emergency declarations,
c. self-quarantine,
d. a job offer reversal, or
e. is an independent contractor forced to suspend operations;

The student has become head of household due to a COVID-19 death; or
The student is unable to work due to health ramifications of a previous COVID-19 experience.

Under the CARES Act provisions and Department of Labor (DOL) guidance, the following groups of students listed below should now be eligible for UI benefits in all states if they are unemployed due to one of the criteria previously listed above:

Students who were enrolled full-time and working part-time (including work-study).
Students who were enrolled part-time and working, but did not earn enough to previously qualify.
Students graduating in Spring 2020 who lost a job during the Winter or Spring quarter due to
COVID-19 (regardless of whether they had secured a post-graduation employment offer).
Students who work for gig economy platforms, such as Uber or Lyft, or were self-employed (e.g.
tutors etc.) but lost that income stream because of COVID-19.
Recent graduates who have a post-graduation or summer offer of employment that falls through
due to COVID-19, even if they were not working while enrolled in school.

Next Steps

Students should file a claim with the unemployment insurance program in the state where they worked. More information on where to apply can be found at / and State of California Employment Development Department . While students should apply as soon as possible, the benefits will be provided retroactively. For example, an eligible worker who lost their job in April but couldn’t apply for UI benefits until June will receive benefits dating back to the time they were laid off, i.e. April. More information can be found on the NASFAA website.